One of the most underutilized coordination features in FaciliWorks Essentials is the ability to publish the PM/CM calendar as a read-only feed directly into team members’ email calendars—in real time.
No logins.
No screenshots.
No “what’s scheduled today?” messages.
What This Actually Does
Essentials lets you publish the PM/CM calendar using iCal-compatible links, which can be subscribed to in:
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Outlook
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Google Calendar
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Apple Calendar
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Android calendar apps
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Any scheduling tool that supports iCal
Once subscribed, updates happen automatically.
If a PM is rescheduled, added, or closed → the calendar updates without manual intervention.
Where to Get the Calendar Subscription Links
To publish the calendar, go to:
Dashboard → PM/CM Calendar
Inside the calendar view:
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Select the
(cog) icon to open Calendar Settings -
Open the Subscription Address tab
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Copy the appropriate calendar link
Subscription Address Options (What You’ll See)
FaciliWorks provides multiple iCal subscription links, based on shift visibility and formatting compatibility:
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First Shift
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HTML-formatted
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Non-formatted
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Second Shift
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HTML-formatted
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Non-formatted
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Third Shift
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HTML-formatted
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Non-formatted
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No Shift Assigned
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HTML-formatted
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Non-formatted
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All Shifts
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HTML-formatted
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Non-formatted
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You simply copy and paste the appropriate link into any calendar application that supports iCal subscriptions.
Which Link Should You Use?
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HTML-Formatted
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Best for Outlook and calendar tools that support rich descriptions
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Displays cleaner work order details
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Without Formatting
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Required for Google, Apple, and Android calendars
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Most compatible and least error-prone
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Why Shift-Based Calendar Publishing Matters
This isn’t just convenience—it’s operational clarity.
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Each crew sees only their work
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Less calendar noise
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Fewer missed PMs
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Better shift handoffs
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Clearer alignment between operations and maintenance
And because the feed is read-only, schedule control stays inside the CMMS.
Real-World Use Case
Supervisors use this for:
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Daily and weekly maintenance planning
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Shift briefings
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Visibility for operations managers
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Reducing dependency on printed schedules or emails
Technicians use it because it shows up where they already look—their calendar.
Field Insight
If maintenance work lives only inside the CMMS, it’s invisible to everyone else.
Publishing the PM/CM calendar turns your maintenance plan into a shared operational timeline—without sacrificing control.