# Quick Tip: Asset Grouping (Why It Matters and How It Works) **URL:** \ **Category:** Faciliworks 8i\ **Tags:** quick-tip\ **Created:** [January 8, 2026, 3:40pm UTC](https://forum.cybermetrics.com/t/quick-tip-asset-grouping-why-it-matters-and-how-it-works/77 "2026-01-08T15:40:05Z")\ **Posts on this page:** 1\ **Page:** 1
**Author:** ![aavila](https://avatars.discourse-cdn.com/v4/letter/a/a6a055/32.png) [@aavila](https://forum.cybermetrics.com/u/aavila)\ **Post date:** [January 8, 2026, 3:40pm UTC](https://forum.cybermetrics.com/t/quick-tip-asset-grouping-why-it-matters-and-how-it-works/77/1 "2026-01-08T15:40:05Z")
Asset grouping allows you to organize assets into defined groups and control **who can see and receive notifications** for those assets. You can create multiple asset groups and assign specific user records to each one. **How it works:** - Assets are assigned to one or more groups - Users are assigned to specific groups - When users log in, they only see assets that belong to their assigned groups **Example:** Group 1 contains a specific set of assets and users. When those users log in, they will only see PMs and work orders related to assets in Group 1. **Notifications:** - Notifications can be sent to users within the same asset group - If an asset belongs to a group, only users in that group receive notifications - The asset group list is visible within notification settings **Important Notes:** - Asset grouping must be enabled for this feature to work - Work Orders (WOs) are not assigned to groups directly - Staff records are assigned to groups - Visibility of PMs and WOs is driven by the asset’s group, not the WO itself **Why use asset grouping?** - Cleaner dashboards - Fewer irrelevant notifications - Better security and role-based visibility - Improved focus for technicians and teams If you’re managing multiple buildings, departments, or vendors, asset grouping is an easy win for keeping data clean and users focused.