# Facility Maintenance KPIs: Measuring What Matters in a CMMS

**URL:** <https://forum.cybermetrics.com/t/facility-maintenance-kpis-measuring-what-matters-in-a-cmms/95>\
**Category:** Facility Maintenance\
**Created:** [January 22, 2026, 2:32pm UTC](https://forum.cybermetrics.com/t/facility-maintenance-kpis-measuring-what-matters-in-a-cmms/95 "2026-01-22T14:32:40Z")\
**Posts on this page:** 1\
**Page:** 1

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**Author:** ![aavila](https://avatars.discourse-cdn.com/v4/letter/a/a6a055/32.png) [@aavila](https://forum.cybermetrics.com/u/aavila)\
**Post date:** [January 22, 2026, 2:32pm UTC](https://forum.cybermetrics.com/t/facility-maintenance-kpis-measuring-what-matters-in-a-cmms/95/1 "2026-01-22T14:32:40Z")

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Facility maintenance **KPIs (Key Performance Indicators)** provide visibility into performance, cost control, and reliability. When tracked in a CMMS, these metrics help teams shift from reactive work to proactive maintenance while clearly demonstrating value to leadership.

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### **Common Facility Maintenance KPIs**

**Preventive & Corrective Maintenance**

- **PMs Completed On Time vs. Completed Late**  
Measures schedule adherence and planning effectiveness.

- **PMs vs. CMs Completed**  
Shows the balance between proactive maintenance and reactive repairs.

- **CMs Completed On Time vs. Completed Late**  
Indicates responsiveness to breakdowns and service-level performance.

- **Total Work Events**  
Tracks overall maintenance workload across PMs, CMs, and service requests.

**Reliability & Downtime**

- **Asset CM Average Downtime**  
Calculates average downtime per corrective event, highlighting asset reliability.

- **Equipment Downtime**  
Measures total lost operational time due to failures.

- **Mean Time Between Failure (MTBF)**  
Indicates asset reliability by measuring time between breakdowns.

- **Mean Time To Repair (MTTR)**  
Shows how quickly teams restore assets after failure.

**Cost & Planning**

- **PM Projected Budget**  
Forecasts preventative maintenance costs based on upcoming PM schedules.

- **Total Maintenance Costs**  
Tracks labor, parts, and contract spend.

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### **Why These KPIs Matter**

- Improve **planning accuracy** and PM compliance

- Reduce **unplanned downtime** and emergency repairs

- Support **budget forecasting** and cost control

- Identify **problem assets** and prioritize replacements

- Demonstrate maintenance value through measurable results

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### **Using KPIs in a CMMS**

A CMMS centralizes PMs, CMs, assets, labor, and parts—making these KPIs easy to track through dashboards and reports. The most effective programs review KPIs regularly and use them to drive continuous improvement.

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What type of KPIs are you looking for in a CMMS system?

- Reliability-focused (MTBF, MTTR, downtime)?

- Cost and budget forecasting?

- PM compliance and scheduling performance?

Share which KPIs matter most in your facility and why.